We found the top free business proposal templates, highlight why we liked them, and share two new templates based on projects we’ve won in the past.
For agency owners or nonprofit consultants, proposal quality can make or break your business. A well-written proposal showcases your expertise and experience and demonstrates your ability to understand and meet your client's needs. It's essential to put in the time and effort to create a comprehensive, professional proposal that sets you apart from the competition and helps you win new business.
But where do you start? With so many templates and guidelines available online, it can be overwhelming to figure out the best fit for your business. That's why we've aggregated some of the top free business proposal templates from the internet. We’re also launching two unique templates in Word and PowerPoint file types, so the memo and deck types can benefit from them equally.
First, let's look at some key elements that should be a part of any great proposal. A strong proposal should include:
Our new Word doc and PowerPoint templates were explicitly designed for agency owners and consultants and include all of the above components.
The Word doc is best suited for the less image-inclined who want to tell an easy-to-craft written story. It includes a variety of customizable sections, including an introduction, summary of client needs, description of services, pricing, team, and timelines. We’ve provided examples of how to write each section and include highlighted areas for you to update images, colors, and themes.
Our PowerPoint template is better suited for deck builders who want a short and visually compelling demonstration of their project execution. The template includes a variety of customizable slides, including an introduction, a summary of client needs, a description of services, pricing, timelines and deadlines, your team, testimonials, and a call to action. Like the Word doc, we’ve provided examples of how to write each section and include highlighted areas for you to update images, colors, and themes.
Now that we've covered the basics and shared our templates, let's look at some of the best online templates. The ones below, like our Word doc template, are for those who prefer writing and less imagery in their approach.
This IT consulting proposal from Canva is simple, bordering on minimalist, but provides ample space for sharing plenty of detail for your services. It is also very spacious, making it easy for anyone to read. Like the social media proposal above, this one is highly adaptable to any project.
This Canva profile template is a bit different from the regular memo format because it is not designed for any one type of project. It is extremely clean and contains plenty of white space for easy reading, yet it can also be replaced with supporting imagery.
In addition to the templates above, we’ve aggregated the top presentation-style templates for decks, PowerPoints, and PDFs. This works for those who want a short and visually compelling demonstration of their project execution.
This marketing proposal presentation is not just for marketers but is highly adaptable for any project. This template, in particular, is clean and spacious, relying more on pictures without being too text-heavy yet still able to tell the story of your proposal.
The Bleu Triangle proposal template is slightly different from past examples in that this is very text-heavy. This template is best reserved for complex projects and presentations while leaving room for abstract imagery that can contrast the rich text.
This modern proposal template is also great for complex projects that can be visually explained using tables, boxes, and other imagery. The built-in boxes and designs are great for presenting your project without losing the reader in the complexity of the information.
We’re closing this section with a simple yet elegantly awesome PowerPoint template. Use it for any project, and you will not be disappointed.
These are not the end-all, be-all resources for proposal writing. There are dozens of other resources available online you should check out, including the ones shared below.
At first, I was more traditionalist and enjoyed creating my proposals in Microsoft Word and PowerPoint (definitely never Google Slides). While I continue to build most of my proposals and decks in PowerPoint, I’ve increasingly relied on the design tools I shared above.
I hope you find them helpful in your proposal writing. If there is anything you think I’ve missed and would like me to add, let me know in the comments!